Through its Coordinated Collection Development AID (CCDA) program, New York State financially recognizes the contributions academic libraries make to state and regional resource sharing. By helping academic libraries to build their collections in specific subject areas through annual grants, New York State ensures that the people of State have access to more and richer resources.
Public and not-for-profit colleges, universities, and community colleges that meet certain conditions are eligible. These conditions include eligibility to receive State aid, membership in their reference and research library resources system (such as RRLC), and full participation in interlibrary loan and other resource sharing programs. Statewide, the grant provides over $1.5 million for approximately 200 academic libraries.
In 2007/2008, the following RRLC academic libraries received a total of $118,078
- Finger Lakes Community College
- Hobart and William Smith Colleges
- Monroe Community College
- Nazareth College
- Roberts Wesleyan College
- Rochester Institute of Technology
- St. John Fisher College
- SUNY Brockport
- SUNY Geneseo
- University of Rochester River Campus Libraries
- University of Rochester Sibley Music Library
- University of Rochester Edward G. Miner Medical Library
The funds are allocated via a formula that adds a per-student amount to a base grant. The academic libraries fill out an annual application showing that their library budgets are being maintained at 95% of the average of the previous two years' budgets. This is called "maintenance of effort" and shows that they are not reducing their budgets because of the grant money they receive.
Guidelines for CCDA from New York State Library, Division of Library Development
These state guidelines have been developed by the Program Administrator for the Coordinated Collection Development Program at the State Library with the assistance of the New York Reference and Research Resources Councils (NY3Rs) who administer the program at the local level. The purpose of this program is to enhance academic library collections thereby strengthening regional collections that are available via resource sharing.
Commissioner's Regulation ß90.15 (d) states that grant funds shall be expended for library materials only:
- Library materials can be purchased under the resource sharing program by an academic institution as long as it can be lent to or used by the patrons of members of the reference and research library resources systems.
- Periodicals, serials, and reference materials can be purchased as long as they can be lent to or used by patrons of members of the reference and research library resources systems; in other words, the materials need not circulate if they do not circulate to students or faculty in the home academic institution.
- Electronic database costs can be paid under the resource sharing program by an academic institution if the license permits on site use by patrons by members of the reference and research library resources systems.
- Fees providing access to materials acquired through document delivery can not be included because the materials are not subsequently available for loan to others.
- Duplication of titles purchased Coordinated Collection Development Program funds in different academic libraries is acceptable if the duplication meets regional collection development needs.
- All use of Coordinated Collection Development Program funds presumes that there is also an ongoing and substantial commitment of institutional funds to collection development, as required in the legislation for the Coordinated Collection Development Program.
Commissioner's Regulation ß90.15 (e) Maintenance of Effort states...amount expended for library materials; therefore electronic access to a database from which library materials, e.g. a journal article, journal citation, or other information sources that may be retrieved, can be included as part of the total library materials expenditures in order to demonstrate maintenance of collection-building efforts from year-to-year.